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We set up a calendar and conference room scheduling through our outlook. Had the rooms set up as an address in outlook. So when you look for a room schedule the room is set up as a resource/location. We called our room Cab A and B; conference room CET and conference room CCS as an example. When you schedule a meeting you click on resources our email address book appears then we choose cab ab if we want both classrooms put it as a resource then schedule the meeting time and attendee. Everyone also keeps their schedules in and out of the office in outlook. You can assign people access to your calendar and set up people who can reserve rooms or just look to see if they are available so full access or partial access. I have access to 8 peoples calendars and access to schedule rooms and delete meetings set up by others if needed. All in Outlook. We have outlook 2003. I know it has changed in 2007 and have no idea what the differences are.
I am constantly going back in forth from mail box to calendar but I can check on everything very easily. However if people are not on board to keep their schedule in outlook then you can have problems everyone has to follow the rules, otherwise you will find meetings set up when you are not available but your calendar said you were.
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Anonymous on
9/29/2008 12:08:10 PM
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I use EMS Lite at our church but they have a variety of programs
depending on company size. You can go to their website at DEA.com and it
will walk you thru a virtual site as well. Techs are very helpful &
friendly!
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Anonymous on
9/29/2008 12:07:01 PM
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We set up a calendar and conference room scheduling through our outlook. Had the rooms set up as an address in outlook. So when you look for a room schedule the room is set up as a resource/location. We called our room Cab A and B; conference room CET and conference room CCS as an example. When you schedule a meeting you click on resources our email address book appears then we choose cab ab if we want both classrooms put it as a resource then schedule the meeting time and attendee. Everyone also keeps their schedules in and out of the office in outlook. You can assign people access to your calendar and set up people who can reserve rooms or just look to see if they are available so full access or partial access. I have access to 8 peoples calendars and access to schedule rooms and delete meetings set up by others if needed. All in Outlook. We have outlook 2003. I know it has changed in 2007 and have no idea what the differences are.
I am constantly going back in forth from mail box to calendar but I can check on everything very easily. However if people are not on board to keep their schedule in outlook then you can have problems everyone has to follow the rules, otherwise you will find meetings set up when you are not available but your calendar said you were.
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Anonymous on
9/29/2008 11:48:08 AM
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My company uses GroupWise for an e-mail system but within GroupWise we have the ability to send appointment notices to reserve conference rooms and we can grant proxy access to individuals to view our calendars. Your staff can grant the receptionist proxy access to their calendars so she can see where they are. You would have to talk to your IT staff to see whether Outlook has these capabilities or not.
Good luck.
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Anonymous on
9/29/2008 11:47:02 AM
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My company uses GroupWise for an e-mail system but within GroupWise we have the ability to send appointment notices to reserve conference rooms and we can grant proxy access to individuals to view our calendars. Your staff can grant the receptionist proxy access to their calendars so she can see where they are. You would have to talk to your IT staff to see whether Outlook has these capabilities or not.
Good luck.
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Anonymous on
9/29/2008 11:44:29 AM
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You can actually use outlook for the entire process. Each staff member will need an outlook calendar and you can also set up calendars for specific meeting rooms, etc.
Once you have it set up you can deligate access to calendars to those who would need to view. for those that need to edit or send on behalf of, accept, decline, etc., you can grant that access as well.
Our company uses this and it is great. you can do busy searches, etc. so that you can determine if someone has an open slot should you not have access to a specific calendar.
This information can be synched up with PDA's as well through your network server, etc.
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Alexa McGrath on
9/29/2008 10:52:31 AM
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