Hello:
I am trying to put together a power point presentation so that we can offer our employees to view when they start. I would like different issues covered, but I am unsure how to get started. Can any one provide me with a sample or give me some ideas to get started?
Thanks.
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Hi Alicia,
If you'd like to email me, I'll send you a copy of one of our New Employee Orientation agendas.
Thanks,
Samantha
samantha.garza@ppcw.org
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Sam on
5/23/2008 1:18:25 PM
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Put yourself in a new person's spot and what they would want to know. Do that and you can't go wrong.
1. letter of welcome from manager
2. organizational chart
3. organizational description
4. phone numbers of staff and routing information
5. map of the area and transportation information (parking, mass transit schedule, etc)
6. latest newsletter, mission statement,
7. a list of weblinks important to the employee (training office, personnel office, security office) depending on the size of the organization
8. Emergency information (evacuation procedures, how to handle calls, packages, etc)
9. A confidential personal identification sheet to turn into the manager (name, date, next of kin, address, phone, etc.) We also include a travel preference form if the employee is going to travel as a requirement for the job.
10. And, then anything that would be pertinent to their job as decided by the manager (electronic codes, electronic file paths).
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Anonymous on
5/21/2008 11:08:30 AM
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Introduction: Starting with a greeting from the owner/ceo
Mission Statement:
Employee Value
If the business is doing well...small detail of a few accomplishments compared with other competition
Benefits: Non monetary (medical/dental/family leave/partners...)
Future plans...
I hope this short, but sweet, email helps!!!
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Le Loni Cheeks on
5/20/2008 10:37:08 AM
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I don't have any examples for you to work from, but I do have some advice on how to create your presentation. Creating an outline in Word is much easier than building a presentation on the fly.
If you first create an outline in Word that covers all of your topics, you can import that outline into PowerPoint which will convert it into slides. Once imported, you only have to edit the outline to update the slides. You can add graphics and extra text, as well, on top of each slide to add the "flair".
For more information, Google "PowerPoint Outline" or start here: http://skp.mvps.org/ppt00009.htm.
I also recommend you Google "PowerPoint master" to learn how to create a master slide which will simplify creating your presentation background. Masters allow you to create and use one slide as your standard instead of making copies over and over and over again.
Good luck!
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Anonymous on
5/19/2008 2:25:34 PM
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Good morning Alicia,
I think you have received several good responses, but I think that you best response came from Jason and I will piggy back on that. You can utilize the tool available in PowerpPoint that were provided to create the presentation, but in today's competitive marketplace finding and retention of good employees is even more important that orienting the employees. To ensure quality employees are retained, companies need to think about onboarding which is really a more advanced orientation to begin at the time the offer letter is extended. I agree with Jason is you want to introduce your organization in such a way as to have a new employee ready to begin working the day the enter your building as an employee for the first time. The Powerpoint should introduce your company, its history and philosphy - mission statement, and organizational structure. You could include hyperlinks to forms that need to be completed, i.e., I9, code of conduct and more with a request to bring these forms completed on the first day of employment along with any HR related questions they might have. Good luck on your project.
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Victoria Hahn on
5/17/2008 11:55:57 AM
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Hi Alicia, Onboarding new employees can be a challenge, and being responsible for even initiating the first material shared with them can be even more daunting. I would suggest thinking of some nuances about your starting experience and really run down both the business and practical examples of questions that you formulated.
Consider that most new employees come on wanting to learn how to get what they need to do their jobs and who they should seek out to help that happen. Perhaps including a list or diagram that shows your normal flow of communication patterns. For example, these committees cover this information and make these decisions, and this group meets to review updates on these projects.
Another big zone of 'distributed cognition' (this is a term and subject of a research paper in the Administrative Sciences Quarterly from Cornell University's Johnson Graduate School of Management (December 2007, Michel)) is to provide agreed to logic steps for problem solving. What are the necessary steps to answer the question and what are the resources available? A simple chart that defines the scope and role of people in offices is important. So maybe a column that says - I need to report a problem with the plumbing - next column reads "Contact your administrative support professional" and another says, I need to call in sick - next column reads "Call your immediate supervisor and send email to them and your Admin Support Prof." All of these minute, but important, details frees up a new employees emotional energy spent on anxiety of starting a new job - and allows them to focus on absorbing the subject matter specific to their expertise and function.
Finally, I should say, the basics would be essential - have a chart or floorplan. Note the hierarchy and executive group with pics so people will recognize them right away and know who not to mumble about when in the elevator.
And I promise this is last suggestion - stop thinking about what they need - and think about what would have added to your first few days. What did or didn't you get that was a rough lesson to learn through experience? Sharing those things is what distributed cognition is all about. As people start institutionalizing methods to prevent those instances, it only serves to strengthen the bond between co-workers and team members, but it also brings great benefit to the new employee to see that their employer cares about giving them ALL the information they need to do their jobs.
I would be happy to proof for you if you desire and I can be reached at jking@gene.com.
Thanks,
Jason
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Jaisend on
5/16/2008 10:50:01 AM
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Hi Alicia: Our company has about 250 employess and each new hire gets a packet upon being hired. The new hire offer packet includes the New Hire Notification, information on any Peer Programs, list of documents to verify who the person is, a policy manual, confidential agreement, arbitration agreement, information on HIPAA and privacy standards, emergency contact form, vehicle ID form (for parking), payroll direct deposit authorization, information on the Employee Activity Committee, benefits information, medical provider network information and required notices from EDD, Workers Comp, Sexual Harassment.
Once the new employee receives the packet (with a checklist of all that is included), they must sign a form that says they received the packet and the contents. Please let me know if you need further assistance. I can also have my HR Director speak to you and give you more information.
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Patricia Donnellan on
5/16/2008 10:39:01 AM
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Alicia,
Open up a new PPT presentation and type in "orientation" in the search online for template area. This template covers will give you a good start. It includes a Welcome, Agenda, Sample Topics to Cover, History of the Company, Mission/Vission, Who's Who, Company Policies, Benefits etc. Hope this helps you.
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Kimberly Edge on
5/16/2008 10:31:28 AM
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I would begin by welcoming the employee and letting them know what is discussed in the presentation. I would then continue by bulleting the topics and then going into detail about each topic.
Karen Gorring
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Karen Gorring on
5/16/2008 10:29:36 AM
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